5 Features to Look for in an Email Hosting Service

5 Features to Look for in an Email Hosting Service

While social media platforms are commonly used for communication in the digital realm, email remains a top medium for businesses to connect and engage with their clients. Through it, they can manage their customers’ transactions as well as their feedback and concerns. The application also allows them to send offers and ads for their marketing campaigns.

Getting an email hosting service can place you at a great advantage. By using a private server and personalized domain, you have better control over the transactions and boost your business credibility and branding.

When you check out your options, see if they have the right features to select the best service. It should have the following:

Fax-to-Email

This service allows you to ditch the physical fax equipment. You can use your copier to scan documents and send them to existing fax numbers. You can also receive them via email. A fax-to-email reseller will give you multiple numbers for your business and port in your existing numbers.

Security Tools

The contents on your server should be kept confidential at all times, so the hosting service should offer top-notch security tools for maximum protection. Get one that has anti-malware and spam filters to prevent hacking and data breaches. Also, check if it’s certified by third-party quality control organizations to ensure compliance with legal and industry regulations.

User-Friendly Interface

One reason for getting a hosting service is to gain access to advanced features. You shouldn’t have problems performing administrative tasks with the server you’re provided with. Navigating it should be easy, and if you experience technical glitches, a helpdesk must be readily available.

Storage and Archiving Functions

Today, emails are popularly used for collaboration within an organization. Through them, team members update one another with their tasks or progress on a particular project. It’s good to have a server that has a large capacity for storage. It allows users to send files of different types and sizes.

Having archiving functions is ideal, too. They let you move old files into a secure place to back them up and keep the interface clutter-free.

Scalable Design

You want a server that’s accessible on various devices, whether you’re using a phone, tablet, laptop, or desktop. This allows you to review an important message promptly or notify your team right away of an unplanned meeting later.

Check if the hosting service provides a scalable interface, and see if its crucial functions are available across various platforms. This way, you don’t have to switch to another device if you simply wish to upload a file or organize your folders.

These 5 features should be part of your checklist when you’re looking for providers. If they’re all crossed off, you’ve found a reliable white-label email hosting service.

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